Junior Commercial Administrator - Al Laith

Job Summary
The Junior Commercial Administrator will be responsible for managing and coordinating commercial activities related to construction/scaffolding projects, including contract administration, billing, invoicing, and reports.
The role holder will deal with incoming calls from customers in a timely, efficient and effective manner. This will be done by providing quotations, liaising with the internal departments to ensure equipment is available, processing orders, coordinating deliveries and collections.
This role is best suited for individuals who are passionate about delivering great customer service and someone who thrives within the administration & service environment.
 
Specific Duties & Responsibilities
  • Prepare and submit invoices to clients and ensure timely payment
  • Prepare financial auditing and financial reports and assist in monitoring project costs 
  • Support Project Controls in managing project budgets and schedules  
  • Revenue reconciliations and revenue reporting 
  • Maintain accurate accounting records and documentation for projects
  • Respond to inquiries from business stakeholders in a timely and professional manner
  • Payment applications (collating and representing timesheet information, rates, expenses, fixed price items)
  • Contract variations and related quotes/notifications (NEC3 contract experience is useful)
  • Provide project controls with key metrics for dashboards/forecasts  
  • Progress reports and client queries 
  • Checking payment applications for accuracy 
  • Maintaining well-ordered filing
  • Submitting payment applications and invoices input into commercial strategies/ reports where needed
  • Excel support e.g. checking, preparing and maintaining spreadsheets  
  • Preparing and submitting staff details to clients and processing signed NonDisclosure Agreements (NDAs) 
  • Document control 
  • Occasionally tender support  
  • Complete financial aspects of PQQs and ITTs
  • Month end Project progress evaluation and accrual calculations for all projects 
  • Accounts receivable activities such as aging analysis, AR dashboard updating and payment chasing
General Duties and Responsibilities (Code of conduct) for all employees:
  • Coordination between teams, the customers and the service department.
  • Ensuring that the enquiries which come via the office landline, office emails or the web enquiry are addressed.
  • Sending quotations.
  • Coordinating the new account opening process.
  • Receipt and review of LPO’s, keeping track of the LPO’s.
  • Ensuring the time sheets are in before the invoice process.
  • Generating Invoices Daily/weekly/Monthly 
  • Packing of invoices.
Qualifications and Experience:
  • Bachelor's degree in relevant discipline. 
Competencies & Skills:
  • Attention to detail
  • Multitasking
  • Guest relations/ Customer relations
  • Discretion
  • Computer & tech savvy.
  • Team attitude
  • Self motivation