Assistant Projects Manager - Alabbar Enterprises & ANOTHER

Our Story:

Alabbar Enterprises & ANOTHER is a UAE-based retail group that represents established brands like Candylicious, Ethan Allen, Yogurtland and Garrett Popcorn. It is also the parent company of multiple F&B concepts like Social House, Karak House, Angelina, Gia, Markette, Two Bistro, Caya, Parka, Krema, Carpo, Ganache Chocolatier, The Good Hood Kitchen, Klay by Karak and Kuku under its umbrella.

An entity with lifestyle and retail endeavours and a passion for distinction - moments – growth.

Guided by our values and positivity, we bring prevailing international & homegrown brands, delivering the highest levels of retail excellence and experiences to our guests.

The backbone of our vision is to pursue opportunities to grow and expand our presence locally and internationally while adhering to our core values and bringing synonymous moments and experiences to life.

Job Summary:

As a Facilities Management Coordinator, you will be responsible for ensuring the smooth running of all our facilities. You will coordinate with service providers, vendors, and internal teams to maintain a safe, efficient, and well-organized environment across our retail and F&B outlets.

Job Responsibilities:

1. Project Coordination & Planning
- Assist in defining project scope, timelines, and deliverables.
- Support in preparing project plans, schedules, and resource allocation.
- Monitor project milestones and report progress to stakeholders.
2. Execution & Operational Support
- Coordinate daily project activities with contractors and internal teams.
- Ensure site readiness, material availability, and timely execution.
- Maintain documentation such as drawings, approvals, and project reports.
3. Budgeting & Cost Control
- Track project budgets, quotations, and purchase requests.
- Review vendor invoices and highlight any variances.
- Support in ensuring cost-efficient procurement and project spending.
4. Quality Assurance & Compliance
- Conduct site inspections to check work quality and progress.
- Ensure adherence to company standards, safety regulations, and compliance requirements.
- Identify risks, delays, and operational issues and escalate when necessary.
5. Facilities Operations
- Assist in supervising day-to-day facilities management across locations.
- Coordinate preventive and corrective maintenance activities.
- Liaise with service providers for HVAC, MEP, cleaning, pest control, security, landscaping, and other FM services.
6. Maintenance & Asset Management
- Track maintenance schedules and ensure timely completion.
- Maintain asset inventory, equipment logs, and warranties.
- Support in developing maintenance plans for new and existing facilities.
7. Health, Safety & Compliance
- Ensure all facilities comply with local municipality, civil defense, and regulatory requirements.
- Support HSE audits, inspections, and documentation.
- Ensure contractors follow safety protocols during project and maintenance work.
8. Vendor & Contractor Coordination
- Assist in evaluating vendor performance and service quality.
- Coordinate with suppliers for repairs, installations, and routine services.
- Support in renewing service agreements and facility contracts.
9. Facilities Improvement & Optimization
- Identify opportunities to enhance facility efficiency and reduce operational costs.
- Support small renovation works, upgrades, fit-outs, and space optimization.
- Monitor energy usage and propose cost-saving initiatives.

Job Requirements:

Bachelor’s degree in engineering, Facility Management, Project Management, or related field.
2–4 years of experience in project coordination and/or facilities management.
Experience in retail, F&B, hospitality, or operations is an advantage.
Knowledge of FM processes, building systems, and maintenance cycles.

What We Offer:

A supportive and friendly team.
Career growth opportunities.
Competitive salary and benefits.