Freelance Project Manager – Event & Exhibition (KSA) - ELECTRA

About Us: Electra is a dynamic event management company dedicated to creating exceptional live experiences. We pride ourselves on delivering high-quality and safe events that exceed client expectations. Join our team and be part of the vibrant world of live events.
 
We’re seeking an experienced Freelance Project Manager with proven expertise in events and exhibitions management across Saudi Arabia. This role oversees the full project lifecycle—from concept planning and client liaison to on-site execution—ensuring that every event or exhibition is delivered seamlessly, on time, and aligned with client objectives.
 
Key Responsibilities
  • Lead and manage end-to-end execution of events, exhibitions, and corporate activations, including planning, budgeting, scheduling, and delivery.
  • Coordinate closely with clients, suppliers, designers, venue operators, and contractors to ensure alignment on all project milestones.
  • Prepare detailed project schedules, budgets, and resource plans, maintaining strict control over timelines and deliverables.
  • Oversee production and logistics workflows, ensuring build quality, safety, and adherence to venue and local regulatory requirements.
  • Conduct site inspections and supervision during installation, event operations, and dismantling phases.
  • Manage vendor negotiations, ensuring cost efficiency and service quality.
  • Provide continuous client updates, handle revisions or change requests, and ensure client satisfaction at every stage.
  • Compile post-event reports, including performance analysis, lessons learned, and recommendations for continuous improvement.
Skills & Qualifications
  • Bachelor’s degree in Event Management, Business Administration, Marketing, or a related field.
  • Minimum 3–5 years of experience managing exhibitions, events, or brand activations within KSA or the GCC region.
  • Strong understanding of event logistics, exhibition stand builds, and technical production processes.
  • Solid knowledge of KSA regulations governing events, venues, and temporary installations.
  • Exceptional project planning, multitasking, and stakeholder management abilities.
  • Excellent communication skills in English; Arabic proficiency is a plus.
  • Comfortable working independently and leading cross-functional teams in fast-paced project environments.
Core Competencies
  • Strong organizational and problem-solving mindset
  • Hands-on leadership with attention to detail and delivery excellence
  • Proven ability to manage budgets, suppliers, and timelines effectively
  • Agile and adaptable, capable of handling on-site challenges with composure
  • Client-centric approach focused on service quality and results
  • Willingness to travel and manage multiple concurrent projects
Contract Details
  • Type: Freelance / Project-based
  • Location: Riyadh / Jeddah / Dammam, Saudi Arabia
  • Work Model: Hybrid – Remote and On-site as per project scope
  • Compensation: Competitive, project-based remuneration aligned with experience and deliverables
Equal Opportunity Statement
At Electra, we value inclusion and equal opportunity. All qualified applicants will receive consideration for freelance engagement without regard to age, color, disability, gender identity, marital status, national origin, race, religion, sex, or any other characteristic protected under applicable laws in the regions where we operate.